Guests at Conference

Welcoming Guests to Your Conference Experience: A Guide to Bringing Visitors

Attending a conference is not only an opportunity for professional growth and networking but also a chance to share your experience with family, friends, or colleagues. Bringing guests to a conference can enhance your experience by allowing them to participate in select meals or enjoy the atmosphere. However, to ensure that everything runs smoothly and adheres to conference policies, there are a few essential details to consider when planning to bring guests along.

1. Understanding Guest Access

First and foremost, it’s essential to understand your guest’s level of access to the conference. Guests are not granted full access to all sessions and workshops. Instead, they may be invited to attend specific events, such as evening social activities. Before inviting a guest, review the conference’s policy on guest participation to ensure that their involvement aligns with the rules set forth by the organizers.

2. Meal Tickets: An Important Purchase

One of the key considerations when bringing a guest is whether they will be joining you for meals provided during the conference. Our conference includes meals, breakfasts, lunches, or dinners as part of the registration package for attendees. However, guests are usually not included in this package. To accommodate your guests, you’ll need to purchase meal tickets for them in advance. These tickets ensure your guests can join you during meal times, enjoying the same catered experience as the registered attendees.

Meal tickets can be purchased at the https://iaace.com/guest-meals-for-iaace-conference/ page. Guest meals must be purchased through this site in advance. Buying these tickets early is advisable, as availability may be limited. Be sure to verify the meal options available for your guest and confirm any dietary restrictions in advance. Be sure to include your guest’s full name.

3. Guest Passes: Visibility and Security

For the safety and security of all attendees, conference attendees must wear badges, and all guests must wear a guest pass at all times while on the premises. This pass helps conference staff and resort security identify who is authorized to be present and ensures that your guest can access designated areas. Guest passes will be provided at the check-in when you check in for the conference.

Ensure that your guest understands the importance of wearing this pass throughout their visit. This small but crucial step helps maintain the integrity of the conference environment and ensures that all participants, including guests, have a positive and secure experience.

4. Making the Most of the Experience

Bringing a guest to a conference can enrich the experience for both of you. It’s an opportunity for your guests to enjoy the resort and the event’s social aspects. However, planning is essential; purchasing the necessary meal tickets and securing a guest pass helps the planning team ensure that your guests feel welcome and that their presence aligns with the conference’s guidelines.

In summary, while bringing a guest to a conference is a fantastic way to share the experience, it requires some thoughtful planning. Purchasing meal tickets and ensuring that your guest wears their pass will help create a seamless experience for everyone involved.

Jenn Wigginton

Jenn is the IAACE Executive Director. Her passion for adult education shines through in everything she does for IAACE. You can invite her to a chat for questions anytime. Click here to book a time to chat with Jenn