Conference Volunteers & Facilitators Information Resource

2024 Volunteer opportunities.

To Do:

1. Sign up for sessions by September 20.

CLICK HERE TO ACCESS THE GOOGLE SHEET.

2. Attend a training session on Friday, September 20, at 9:30 am CT/10:30 am ET via Zoom

Thanks for agreeing to volunteer for the IAACE Conference.

Facilitators Instructions:

  1. Go directly to the room!
  2. Locate the PINK box with all your instructions and needs!
  3. Find the presenter in room, help according to the directions.
  4. Don’t forget to pass out door prize tickets at the END. (If they are carrying their pony they get 2 tickets.

Facilitator and Volunteer Training/Information Session

Check-In/Registration, Set Up, Tear Down, +:

Sign up for times and roles.

All Volunteers will meet on Tuesday, October 1 at 4:00 pm Eastern at Belterra Resort for setup.  If you can be there, that would be great. However, we understand not everyone may be able to arrive this early.

Here are the Volunteer Leads:
Exhibitors -Deb Sherwood
Facilitator Volunteers /Set Up- Lisa Cruea
Technology-Katie Walton and Jenn Wigginton
Check-In-Amy Richmund, Amber Finnegan, Denise Esslinger
IAACE Table/ILA Table-Mike Thombleson, Maeve Warrick, David Shepherd
Door Prizes-Caroline Foster
Grand Opening Event-Katie Walton, Jenn Wigginton
Wednesday Western Night- Jenn
Awards- Katie Walton, Mike Thombleson, and Jenn
Keynotes- Jenn Wigginton and Katie Walton
Hotel- Jenn Wigginton
50/50 Split the Pot Tickets-Dustin Bentz, Sheila Butler
ILA Silent Auction- Shawn Hughes, James Pavelka
Boardroom A—Jenn—This room stores everything that needs to be locked up. You will also find supplies like pens, paper, and volunteer goodies.

We are using Sign Up Genius to schedule Volunteers.

CLICK HERE TO SIGN UP!
Facilitator Instructions At A Glance Schedule Know Before You Go PRESENTERS RESOURCES Keynotes PRIZE DONATION FORM ILA Silent Auction

Role Descriptions

Check-In/Registration: This role will assist at the check-in/registration table and communications central/iaace table. You will be able to help attendees get their nametags, lanyard, and gifts. Being able to answer popular questions is also needed. Our goal is to have it manned for the entire conference.
Facilitation: In this role, you attend sessions assigned (we will give you a chance to sign up) and assist the presenter. You have everything you need in the room in a pink box, you attend the session, count attendees, and pass out door prize tickets at the end.
Set Up: This role helps with all things set up on Tuesday starting at 4:00 pm. There is a person in charge of each area, and volunteers are dispersed to help “get it done!”
IAACE Table/ILA Table– Answer questions and sell 50/50 tickets
Tear Down: We all want to go home, or do we? After all the fun, we have to pack it all up and get out!
Fun Friday Vendors: This role is the person that the Fun Friday vendors can go to with questions or help.

Time until your duties begin:

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