Conference Volunteers & Facilitators Information Resource

Stay tuned for information on 2024 Volunteer opportunities.

Thanks for agreeing to volunteer for the IAACE Conference.

Volunteer Training Sessions:


  1. Go directly to the room!
  2. Locate the PINK box with all your instructions and needs!

Facilitator and Volunteer Training/Information Session

Loader Loading...
EAD Logo Taking too long?

Reload Reload document
| Open Open in new tab

Check-In/Registration, Set Up, Tear Down, +:

Sign up for times and roles.

All Volunteers will meet on Tuesday, October 1 at 4:00 pm Eastern at Belterra Resort for setup.  If you can be there, that would be great. However, we understand not everyone may be able to arrive this early.

Here are the Volunteer Leads:
Exhibitors -Deb Sherwood, Amy Richmund (game)
Facilitator Volunteers /Set Up- Mike Thombleson
Technology-Katie Walton and Jenn Wigginton
Check-In Table/IAACE Table-
Door Prizes-
Grand Opening Event-
Wednesday Western Night- Jenn
Awards- Katie, Konnie, and Jenn
Keynotes- Jenn
Hotel- Jenn
IAACE Book Club Table- Melessa Wiesehan
ILA Silent Auction- Shawn Hughes
Boardroom A- Jenn- This room will be used to store all things that need to be locked up. This is where you will find all supplies like pens, paper, etc.

Role Descriptions

Check-In/Registration: This role will assist at the check-in/registration table and communications central/iaace table. You will be able to help attendees get their nametags, lanyard, and gifts. Being able to answer popular questions is also needed. Our goal is to have it manned for the entire conference.
Facilitation: In this role, you attend sessions assigned (we will give you a chance to sign up) and assist the presenter. You will pick up packets at the Communications Center, attend the session, count attendees, and pass out door prize tickets at the end.
Set Up: This role helps with all things set up on Tuesday starting at 4:00 pm. There is a person in charge of each area, and volunteers are dispersed to help “get it done!”
Tear Down: We all want to go home, or do we? After all the fun, we have to pack it all up and get out!
Fun Friday Vendors: This role is the person that the Fun Friday vendors can go to with questions or help.

Time until your duties begin: