Exhibitor Resource

Thank you for supporting the 2024 IAACE Conference. We greatly appreciate your participation in the Round of Your Knowledge and Saddle Up for Success IAACE Conference!

Your Booth Number & Location:  https://iaace.com/exhibitor-map/ 

Exhibitor Levels

Basic Exhibitor $600 (One vendor table (draped with two chairs), Electricity included, Electronic Program mention (logo), Wi-Fi access, Game Inclusion)

Prime Exhibitor $1000. (*One vendor table (draped with two chairs) *Half-Page Ad (color) in e-program 8″x5″ *Prime location in main thoroughfare *Visibility on IAACE Website *Game Inclusion *Wi-Fi access *Electricity included, Meals for one (1))

Premier Exhibitor $1,250. (*Two vendor table (draped with four chairs and a high table for conversation) *Full Page Ad (color) in e-program 8″x10″ *Visibility on IAACE website *Electricity included *Premier location outside of Stardust Ballroom *Game Inclusion *Wi-Fi access *Meals for two (2))

The check-in package will be at your booth on Tuesday. Check-in starts at 4:00 p.m. CT.

Package/Envelope includes Booth Number and nametags.

Please Provide Your Logo: Email to director@iaace.com by Sept 12th. If you have an advertisement for the e-program, please email it to director@iaace.com by Sept 12th. File Type Preference:  jpg or png

If you are shipping any items to Belterra, Shipments may arrive no earlier than September 26, 2024, and no later than Tuesday, October 1 to:

BELTERRA RESORT

Attn: Crystal

IAACE Conference Booth # (insert your number)

777 Belterra Drive

Florence, IN 47020

The Exhibitor game is a Western Movie Match Game. Attendees will complete an exhibitor card. You will receive the game materials at your booth.

Note: All Times are in Eastern Time Zone

Tuesday, October 1- Check In & Set Up

 4:00 pm-10:00 pm. We will have your Check-In Envelope at your Booth. Our Team will be on-site during these hours to assist you. We hope to have all shipped items placed at your booth, but we will also have a holding area.

The team will be at the President’s Patio Party in the Lobby Bar from 8 to 10 p.m. Please note that security cameras are in all spaces, but we recommend keeping valuables out of sight.

The hall space is open if you plan to arrive after 10 p.m. If you plan to arrive late, notify a team member.

 

Wednesday, October 2- Day 1

9:00 am – Attendee Check-in Opens /Soft Opening of Exhibit area- You are welcome to open at this time, though it is not required.
11:00 am – Grand Opening Exhibits! We have something special planned.  Be prepared for us to come to you, and it will be broadcast to the Showroom
11:30 am Lunch in Showroom
12:15 pm- 1:15 pm Opening Keynote- Kate Redmon https://iaace.com/2024-conferencekeynotes/
1:30 pm- 2:30 pm   Breakout Session 1  Networking Session These sessions are designed with a facilitator to offer an icebreaker (HOWDY game like people Bingo) to get to know others in the room and provide the opportunity to network and see another person at the conference to smile at, attend a session with, sit by at lunch, or exchange contact information to continue your networking beyond the conference. Vendors are welcome to participate. #collaborate #connect
2:30 pm-2:45 pm Break with Vendors
2:45 pm-3:45 pm Breakout Session 2
3:45 pm-4:00 pm Break with Vendors
4:00 pm- 5:00 pm Breakout Session 3
5:00-5:30 pm Break with Vendors

Thursday, October 3 (Day 2)

7:00 am- 5:00 pm    IAACE Check-in Tables are Open
7:00 am– Exhibit Hall Opens (Breakfast in the Showroom 7:00 am-8:45 am)
9:00 am- 10:00 am Breakout Session 4
10:00 am- 10:15 am Break with Vendors
10:15 am- 11:15 am Breakout Session 5
11:15 am-11:30 pm Break with Vendors
11:30 am- 12:45 pm  Lunch Break & Panel Discussion
1:00 pm- 2:00 pm Breakout Session 6
2:00 pm- 2:15 pm Break with Vendors
2:15 pm- 3:15 pm Breakout Session 7
3:15 pm- 3:45 pm Break with Vendors Snack Break
3:45 pm- 4:45 pm Breakout Session 8
4:45 pm- 6:00 pm Break with Vendors
6:00 pm  Exhibit Hall Closes
6:00 pm-11:00 pm Exhibitor Move Out
Please note that the dinner is at 6 p.m., and the award program is at 7:30 p.m. in the Showroom. If you have tickets to attend this event, please move out at your own pace.

Friday, October 4 (Fun Half-Day)

We plan to have Fun Vendors set up from 7:00 a.m. to noon. If you would like to stay and be a part of this day, you are welcome, but please notify us at director@iaace.com
All items must be gone by 4:00 p.m. You can box up your items, put on your shipping labels, and leave them at your booth. If you need assistance, please see an IAACE team member.
7:00 am-Noon Fun Friday Vendors
9:00 am-10:00 am Breakout Session 9
10:15 am- 11:45 am Friday Keynote – Jan McInnis https://iaace.com/2024-conferencekeynotes/
11:45 am- Door Prizes in Stardust Ballroom

If you wish to participate in the Door Prize event, please email director@iaace.com. This may include having a door prize at your booth and choosing to draw it at this closing event. The other option is to have your door prize on display with all the prizes in the Showroom.

 

LINKS FOR INFORMATION:

 

https://iaace.com/2024-conference/

 

https://iaace.com/2024-hotel-information/

https://iaace.com/know-before-you-go/  

https://iaace.com/2024-conference-at-a-glance-schedule/ 

https://iaace.com/presentation-schedule/ https://iaace.com/prize-donation-form/
https://iaace.com/presenter-resources/ https://iaace.com/guest-meals-for-iaace-conference/#!form/2024ConferenceGuestMeals